Western University PsychologyFaculty of Social Science

Psychology Graduate Course Enrollment Procedures

Information and Rules for Psychology Graduate Course Enrollment:
(See also the School of Graduate and Postdoctoral Studies’ Graduate Calendar: grad.uwo.ca).

1) Class Size. With some exceptions, graduate courses in Psychology are typically limited to no more than 15 students. Some graduate course instructors will list class-size restrictions or eligibility or pre-requisites in their course descriptions so please be sure to read the course descriptions carefully. If there is an interest in a grad course that exceeds the normal limits, instructors may set limits or eligibility even if none are listed in the course description now.

Non-Psych grad students must contact course instructors who may wish to know the student's background before allowing enrollment. Please forward the instructor's permission message to Stephanie Saar at stephanie.saar@uwo.ca. Only Stephanie or the student's graduate program assistant may officially add the course to the student's academic record, if the course is not full and the instructor permits.
*Full=Please do not contact the course instructor.

(2) Course Requirements for Psychology Graduate Degrees. Psychology students will find area course requirements on the area websites or contact your supervisor or area chair . The department course requirements for the Masters and Doctoral degrees can be found on the Admission Requirements web page.

(3) Add/Drop for Psychology Graduate Students only. Psychology Graduate Students will be able to add or drop grad courses themselves between the first week of August and the middle of September for the fall 2015 term and between the first week of December and the middle of January for the winter 2016 term. We will forward instructions in late summer.

If you're interested in a grad course outside Psychology, contact the course instructor and/or the grad program assistant in that department and/or Stephanie. Only Stephanie or another graduate program assistant may officially add that course to your academic record.

Attn Clinical students:  If at the end of the term the practica have yet to be completed, please be sure to self-enroll the course onto to your academic record in the first two weeks of the subsequent term.

(4) Audit Form and Procedure (paper only). The student must complete the Graduate Course Audit Form obtain the instructor's and supervisor's signature and submit the form to the Psychology Graduate Office (SSC 7406) not later than the end of the first full week of classes.

(5) AUDITING GRADUATE COURSES  
The student must declare an intention to audit a graduate course by the enrolment deadline for the term, using the Graduate Course Audit Form . The student must have the instructor's signed approval to audit the course, as well as approval from the Supervisor (if applicable) and Graduate Chair. An Audit requires regular attendance and any other obligations as stated by the course instructor in the Comments/Expectations section of the Graduate Course Audit Form. If these requirements are not met, the audit will be removed from the student's record at the instructor's request.

After the enrolment deadline, a student may not make a change from auditing a course to taking it for credit, or vice versa, within a given term. A student may, in a subsequent term, enroll in a given course for credit that has previously been audited.

Graduate courses delivered online may not be audited without special permission from program.

Rationale for Audit Procedure. Graduate course instructors and Graduate students should take note that an official "audit" will appear on the student's transcript. The audit designation ("AUD") appears as a grade; however, SGPS will register this designation on the student's academic record at the beginning of the course using the form as noted above not at the end of the course. Because the course appears on the student's academic record and transcript, instructors often request that the student do the readings, attend class regularly and come prepared to discuss course topics. The procedure (see above) alerts the instructor to this SGPS policy.

(6) Incomplete . A student may be assigned "INC" for a maximum of one term following the end date of a course. If a student completes the course requirements at any time within the one term following the end date of a course, the 'INC' will be removed from the transcript as soon as the grade revision is submitted. The 'INC' will be replaced with a grade for the term in which the 'INC' appeared.

If the student fails to complete the course requirements in this period, the 'INC' will automatically be changed to a 'FAIL' ('F'). Except in unusual cases (medical or compassionate grounds), the School of Graduate and Postdoctoral Studies (SGPS) will decline a program's request to revise a course F grade that has evolved from a grade of 'INC.'