Course Instructor's Manual

ACADEMIC OFFENSES
ACADEMIC HANDBOOK
ACCESSIBILTY FOR THOSE WITH DISABILITIES
ADMINISTRATIVE ASSISTANCE
ADMINISTRATIVE CONTACT INFORMATION (Department)
ADMINISTRATIVE AND TECHNICAL SUPPORT SERVICES (Faculty)
AUDIOVISUAL EQUIPMENT AND VIDEOS
BOOKS AND COURSE MATERIALS
CLASS END TIMES
COURSE OUTLINES
EXAMS AND TESTS
GRADE APPEALS
GRADE SUBMISSIONS AND REVISIONS
GRADING GUIDELINES
GRANTING SPECIAL PERMISSION TO ENROLL IN COURSES
MEDICAL NOTES AND ILLNESS   
SERVICES FOR STUDENTS WTH DISABILITIES  
TEACHER EVALUATIONS
GRADUATE TEACHING ASSISTANTS
TEACHING SUPPORT
UNDERGRADUATE PROGRAM ADVISING
LINKS TO RELEVANT PAGES IN THE ACADEMIC HANDBOOK/CALENDAR
ADMINISTRATIVE AND TECHNICAL SERVICES QUICK REFERENCE LISTING


 

ACADEMIC OFFENSES

The following paragraph is to inserted into each course outline under the heading

Statement on Academic Offenses

Students are responsible for understanding the nature and avoiding the occurrence of plagiarism and other scholastic offenses. Plagiarism and cheating are considered very serious offenses because they undermine the integrity of research and education. Actions constituting a scholastic offense are described at the following link:  http://www.uwo.ca/univsec/pdf/academic_policies/appeals/scholastic_discipline_undergrad.pdf

As of Sept. 1, 2009, the Department of Psychology will take the following steps to detect scholastic offenses. All multiple-choice tests and exams will be checked for similarities in the pattern of responses using reliable software, and records will be made of student seating locations in all tests and exams. All written assignments will be submitted to TurnItIn, a service designed to detect and deter plagiarism by comparing written material to over 5 billion pages of content located on the Internet or in TurnItIn’s databases. All papers submitted for such checking will be included as source documents in the reference database for the purpose of detecting plagiarism of papers subsequently submitted to the system. Use of the service is subject to the licensing agreement, currently between Western and Turnitin.com (http://www.turnitin.com) .

Possible penalties for a scholastic offense include failure of the assignment, failure of the course, suspension from the University, and expulsion from the University.

Implications for Instructors: TurnItIn

All written assignments should be submitted to TurnItIn, through the Assignment function on the course OWL websites.

Exams

a.    For multiple choice exams, creating two or more forms with scrambled items makes cheating more difficult.

b.    Students must bring their student cards to all tests and exams. Cards should be checked during the exam to confirm students’ identities

c.    At their exam desks, students may have only the exam, writing equipment, and aids approved by the instructor (e.g., log tables). Proctors must ensure that students have no other aids such as texts, notes, electronic equipment (e.g., calculators, dictionaries, phones) etc.

d.    Student proctors should be reminded to be vigilant (e.g., watch carefully, circulate around the exam room, no reading during the exam, etc.) and to bring any concerns about cheating or inappropriate behavior to the chief proctor’s attention immediately.

e.    Nominal Rolls or seating plans should be kept for every test or exam administered. For tests or exams, Nominal Roll sheets can be downloaded from the "Teaching Related Resources" page on the password protected "Department Members Only" page or picked up from SSC 7417, the Psychology Main Office (SSC 7418), Susan Smith-Goddard (SSC 7400), or Faith Hennessy (WH 326E). The Office of the Registrar will continue to provide Nominal Roll sheets for final examinations.

f.    Run the cheating analysis within the Scantron program for each test or exam. If there are highly similar patterns of responses for two or more students, the instructor should then check the Nominal Roll to see where these students were sitting during the exam.

g.    As noted on the Nominal Roll, retain these forms until you submit your grades, and then deliver them to Susan Smith-Goddard for departmental records.

What to Do if An Academic Offense is Suspected

Summary: Instructors who suspect exam cheating, plagiarism, or other academic misconduct must follow up sufficiently to decide whether the incident warrants further investigation and possible penalty. If so, the instructor should refer the matter to the Chair’s Designate (currently Professor Steve Lupker).

a.    During an exam, if students appear to be talking, signaling, using unauthorized aides or notes, attempting to view other students’ exam papers, showing their papers to other students, etc., proctors should observe briefly to ensure that they can later describe this behavior. If possible, it is recommended than a second proctor be asked to witness the suspicious behavior. The initial proctor’s next step should be to  stop the inappropriate behavior (e.g., tell students to stop talking or looking around, confiscate notes) unless  such cannot be done  without disrupting nearby students. In those situations, the proctor would need to wait until the end of the exam to take the appropriate action (e.g., to confiscate unauthorized materials).  The proctor’s next step should be to bring all evidence concerning the student’s behaviour to the attention of the instructor.
   
b.    Whenever an instructor has reason to believe that an academic offence may have occurred, he or she is encouraged to investigate further in order to decide if the incident should be reported to the Chair’s Designate for further action. Often, the  instructor will arrange a meeting with the student and briefly tell the student his or her concerns about the exam or assignment (e.g., student’s answers are very similar to those of a neighbour, an essay includes others’ work without proper acknowledgement). Doing so gives the student a chance to respond to the allegation of academic misconduct. Regardless of whether such a meeting takes place, whenever the instructor believes that an academic offence may have occurred, the incident should then be reported to the Chair’s Designate.
 
If two or more students appear to be involved in an incident, it is best to interview and make decisions about each one individually.

c.   After meeting with the student(s):
i.    If the instructor is satisfied that there was no academic misconduct, then the instructor tells the student that that no action need be taken.

ii.    If the instructor still believes that an academic offence may have occurred despite the student’s response, the instructor refers the matter to the Chair’s Designate (Steve Lupker, lupker@uwo.ca).  If desired, the instructor may inform the student that the Chair’s Designate will consider the evidence and, if warranted, will impose a penalty after consultation with the instructor.

iii.    If the student declines to meet with the instructor or the instructor is unable to contact the student after a reasonable time, then the instructor should refer the matter directly to the Chair’s Designate.

d.    When referring a suspected offence to the Chair’s Designate, the instructor should provide all relevant information about the incident. This might include:  copies of exams or scantron printouts showing similar test answers, scantron cheating reports, nominal rolls showing where suspected students were seated, written assignments with Turnitin reports or other source materials, notes from proctors or other observers, notes of the instructor’s interview with the student.

e.    The Chair’s Designate reviews the evidence provided by the instructor, offers the student another opportunity to respond, and may gather additional evidence. If the student is found guilty, the Chair’s Designate consults the instructor before imposing a penalty.

f.    If the penalty changes the student’s grade in a test, assignment, or course, the instructor should communicate the grade change to Susan Smith-Goddard via email. For information about what to include in the email, refer to the section  in this document on  "Submitting and Revising Grades".    


ACADEMIC  HANDBOOK:

The Senate Handbook on Academic Policies is available at   http://www.uwo.ca/univsec/academic_policies/index.html 


ACCESSIBILITY FOR THOSE WITH DISABILITIES

By law, each person who interacts with students, alumni, visitors, retirees or other members of the public is required to know and follow Ontario’s accessibility legislation ( Accessibility for Ontarians with Disabilities Act (AODA);  2005). In interacting with students, Instructors are to make reasonable efforts to ensure they  respect four principles:

•    Dignity (students are able to maintain their self-respect and the respect of others)
•    Independence (students are able to do things on their own without unnecessary help)
•    Integration (students are able to benefit  from the same services, in the same place, and in the same or similar ways as others.   
•    Equal Opportunity (qualified students are able to have the same opportunity as others to benefi t from the way we conduct the learning experience)

More information about the AODA and its implications for teaching is available at the Accessibility in Teaching link on the Teaching Related Resources Page
https://sscsecure.uwo.ca/psychology/deptaccess/aoda/index.asp


ADMINISTRATIVE ASSISTANCE:

Each course instructor has been assigned an administrative assistant for teaching-related materials.  Please contact your administrative staff member for assistance, to obtain supplies, to arrange for photocopying, etc.

ADMINISTRATIVE CONTACT INFORMATION:

Psychology Main Office – Room 7418
Beata Jaroslawski, Assistant to the Chair and Administrative Officer
519-661-2067
Fax: 661-3961
beata@uwo.ca

Psychology Undergraduate Office – Room 7400
Susan Smith-Goddard, Undergraduate Program Coordinator
519-661-2068
sgoddard@uwo.ca

Psychology Undergraduate Counselling – Room 7402
Ramona Fudge, Psychology Program Advisor
519-661-3678
psycouns@uwo.ca or rfudge@uwo.ca

Psychology Chair - Room 7412
Scott MacDougall-Shackleton
519-661-2066
psychair@uwo.ca

Associate Chair - Undergraduate Affairs – SSC Room 6324
Erin Heerey
519-661-2111 ext. 86917
eheerey@uwo.ca

Associate Chair - Graduate AffairsNSC 230
Marc Joanisse
519-661-2111 ext. 86582
marcj
@uwo.ca

Associate Chair - Research - SSC 6328
Lorne Campbell
519-661-2111 ext. 84904
lcampb23@uwo.ca

Administrative Officer – Room 7410
Kim Baxter
519-661-2065
kbaxter7@uwo.ca

Media Technician – Room 1226
Rick Cornwall
519-661-2057
rmcornwa@uwo.ca


ADMINISTRATIVE AND TECHNICAL SUPPORT

The following website has a range of information (e.g., about e-mail services, computing help, instructional resources, staff development, new faculty information etc.)  may be helpful to full-time and part-time faculty members

http://www.ssc.uwo.ca/internal/index.html


UWO ID Number

The Human Resources/Payroll system assigns a UWO ID number to all Western employees.  Please check with the Department Administrative Officer (Kim Baxter, ext. 82065) for your ID number. This number is required for most university services such as keys, parking, library services, travel discounts, etc.  Western identification cards are available in Room 1120, Western Student Services Building (WSSB). Be patient as this can take time.

Fax Machines:

The department has self-service fax machines in SSC Room7418 (fax number 519-850-2517) and in WH Room 305E (fax number 519-850-2554).  Instructions for sending faxes are posted nearby these machines. The department will cover long distance fax charges related to teaching.  Please record fax transactions in the binder.

Key Requests:

Visit the Physical Plant website at http://www.uwo.ca/fm/client_services/keys.html and follow the directions to submit your key request electronically

Mailboxes:

Social Science Centre - Mailboxes are located in the photocopier room (Room 7420, Social Science Centre).  Four mailboxes are designated ‘Part-Time Instructors’.  Mail may be picked up during regular business hours (8:30am-4:30pm Mon-Fri) or after hours using the SM5 key.

Westminster Hall – Mailboxes are located in the photocopier room (Room 305E).

Part Time Instructors’ Offices:

Room 7440 is designated as the office for Part Time Instructors. You will be assigned to this office (unless you already have an office).  Since this office is shared, we request you provide Beata Jaroslawski beata@uwo.ca with your office hours.

Photocopying:

Course related photocopying may be done through your administrative assistant. Photocopiers are available on the 7th floor (room 7420 and 7417) of SSC, and in Room 305E of WH.  Large volume (250+) copying should be sent to Graphic Services by your administrative assistant.

AUDIOVISUAL EQUIPMENT  AND VIDEOS:

A list of the videos  that can be shown in classes is provided on the Psychology website:
 http://psyclone2.ssc.uwo.ca/film/logon.asp

To access the list or to book these films please contact Rick Cornwall rmcornwa@uwo.ca (661-2057). He is also the person to contact if you need to borrow A/V equipment in Social Science.

Many of the classrooms provide a VCR, DVD player, computer and an overhead projector.  To access this equipment, you need a standard A/V key which will open all A/V equipment cabinets in classrooms. It is available from the Support Services Building, Room 5300 from 8:00am until 5:00pm (Fall/Winter) or 8:30am-4:30pm (Summer), Monday-Friday.  There is no charge for this key for UWO instructors.

If you need to borrow A/V equipment in Social Science, see Rick Cornwall. If you  need to borrow equipment for rooms outside of Social Science, please contact:

Classroom A/V Technical Support and Services
Monday-Friday   8:30am-4:30pm
519-661-2111 ext 82222
www.ipb.uwo.ca/cmg/ 
Email: cmg@uwo.ca

This useful website displays classroom facilities and capacity by building:
http://www.ipb.uwo.ca/cmg/buildings.php
 
BOOKS AND  COURSE MATERIALS

Susan Smith-Goddard, SSC Room 7400, 519-661-2068  sgoddard@uwo.ca
Susan will contact you regarding textbook and custom-printed course material orders.

Contact the Custom Course Materials Office (Kim Derrah, kjderrah@uwo.ca, ext 82960) to arrange for copyright permission for more than one copy of any materials published in books or journals for distribution in class, placement on library reserve or in collections of readings to be sold.  Copyright laws do not permit faculty to copy or distribute published materials unless copyright permission has been attained, granting permission by the copyright holder.

You may also choose to place material into a short loan collection at Weldon Library.  This ensures fair access to required readings for all students.  Please see: http://www.lib.uwo.ca/borrowing/submit_course_reserves.html 


CLASS END TIMES

For classes timetabled to end on the hour, students should be dismissed no later than 10 minutes to that hour. For classes timetabled to end on the half hour, students should be dismissed no later than 20 minutes after that hour. This 10 minute window enables students with back-to-back classes to get to their next class on time. Moreover, if there is another class scheduled immediately after yours in the same room, this affords the Instructor following you sufficient time to set up.  

COURSE OUTLINES  

For university policy governing to content of course outlines, click here:

http://www.uwo.ca/univsec/pdf/academic_policies/exam/courseoutlines.pdf


When preparing your course outlines, please adhere to the section headings and in the course outline template you will receive from Susan Smith-Goddard .  The sections are as follows:

1.0       CALENDAR DESCRIPTION                                                                                 
2.0       COURSE INFORMATION
3.0       TEXTBOOK (and/or)/READINGS
 4.0      COURSE OBJECTIVES
5.0       EVALUATION
6.0       TEST AND EXAMINATION SCHEDULE
7.0       CLASS SCHEDULE
8.0       STATEMENT ON ACADEMIC OFFENCES
9.0       POLICY ON ACCOMMODATION FOR MEDICAL ILLNESS
10.0     OTHER INFORMATION  


Please keep in mind that:

•    Courses with prerequisites (i.e., those numbered 2115A/B) must include the following statement:
"Unless you have either the requisites for this course or written special permission from your Dean to enroll in it, you will be removed from this course and it will be deleted from your record.  This decision may not be appealed. You will receive no adjustment to your fees in the event that you are dropped from a course for failing to have the necessary prerequisites."

•    Courses with anti-requisites must include the following statement:
"Antirequisites are courses that overlap sufficiently in content that only one can be taken for credit. So if you take a course that is an antirequisite to a course previously taken, you will lose credit for the earlier course, regardless of the grade achieved in the most recent course."

•    All course outlines must include the following information:

•    Calendar description or general description of course content
•    Academic year
•    Textbook(s)
•    A statement of what is expected of the student by way of preparation, tests, exercises, essays, laboratory reports, etc.
•    Evaluation and relative weight of the assignments
•    Test and lecture schedule
•    Department policies and procedures
•    Statement on plagiarism as a serious scholastic offense
•    Statement advising that plagiarism software will be used to check all written work as well as multiple choice tests & exams

Please submit an electronic copy of your outline in Word or RTF format to Erin Heerey, as soon as possible before the start of classes for inclusion on the department website.

Check the following site for the university policy on scheduling of class tests, assignments and final exams:  
http://www.uwo.ca/univsec/academic_policies/examinations.html 

When scheduling class tests, assignments and final exams, please keep in mind that:
o    Tests many not be scheduled in the last 3 weeks of class.
o    No new (i.e. previously unannounced) assignments may be introduced in the last six weeks of class.
o    Notice of the dates and nature of assignments must be given to students before the final six weeks of class.


EXAMS AND TESTS

To get tests photocopied, contact your administrative assistant.  To obtain exam booklets for midterm tests, please see Beata Jaroslawski in the Psychology main office (Room 7418).  Exam booklets are available in 4, 8 or 20 page sizes. For final exams only, booklets are requested in advance within the Exam Request Memo (see farther down next section) sent via e-mail by Susan.

Exam Format

The front/cover page of all examinations and tests should contain the following information:

-    UWO & Department Headings (same as on course outlines)
-    Course & Section Number; Length and Format of Exam (e.g. 3 hour essay, 2 hour multiple choice, etc.)
-    Academic Year  (i.e., 2015-2016)
-    Date of Exam
-    Instructor Name
-    Aids Allowed *this is very important!* (We strongly suggest that, if needed for the exam, logarithmic, periodic and statistical tables be included as a page of the examination to be printed.  This saves possible confusion around a separate handout in the examination room)

A sample/template of the cover page of an exam

To obtain Scantron sheets for multiple choice exams, please contact Rick Cornwall at rmcornwa@uwo.ca, SSC Room 1226, or at 519-661-2057.
 
Exam and Test Rooms:

If you would like to arrange your tests in a different location because of space constraint in your lecture room, contact Sue Williams (Office of Institutional Planning and Budgeting, swilliam@uwo.ca, ext. 84861).

Final exam room reservations are handled by the Registrar’s Office (see section on "Final Exam and Mid-Year Test Scheduling, below). Susan Smith-Goddard will send out communications about exam rooms.  Special requests (large room as opposed to a number of small rooms, preferred time or date, etc.) can be made at this time.

Exam Proctors
For information on arranging proctors for your tests and exams, refer to the following documents, all available under "Teaching Related Resources" on the Department’s "Department Members Only" page:

Accessing the Proctor Request System
Requesting Proctors
Psychology Exam Proctoring Guidelines  

If you have any questions about or problems with the system, contact Colleen Keech crosskee@uwo.ca

Exam Marking of Multiple Choice Exams:

Instructors and Teaching Assistants in the Faculty of Social Science (main campus) may take their multiple choice exam sheets to the Social Science Network and Data Services’ (SSNDS) Room 1228 SSC  for scanning.  This is a free service offered during regular office hours 8:30-4:30 Monday through Friday providing 24 hour (or less) turnaround processing. The sheets need to be put into piles of 50.  This helps to verify that the machine scanning process is accurate.

 For more information about the service, click here: http://ssts.uwo.ca/services/examscanning.html

After the exam sheets have been scanned, the exams can be graded using Scan Exam-II scoring software see http://ssts.uwo.ca/network/software_resources/downloads.html
There are Scan Exam-II self-help notes on this site.

Overall, the scoring software is straightforward to use and provides very useful feedback to the instructor regarding the performance of the students and the exam questions themselves.  It also allows you to check for unusual patterns of responding which could indicate cheating.  Students need to be aware that you will be using this software. Please ensure that you get an accurate record of where students sat when they write  he exam by using the Nom inal Roll sheets. These sheets are available under "Teaching Related Resources" on the Department’s password-protected "Department Members Only Page." Exam Room Grids, which provide the exact layout of most general use classrooms on campus is also available under "Teaching Related Resources".

Final Exam & Mid-Year Test Scheduling

An Exam Request Memo will be e-mailed by Susan Smith-Goddard in order to schedule exams in December and April (as well as during the summer). The Registrar’s Office will print the final exam only and deliver it to your exam room if your exam is submitted by the Registrar’s deadline.  (Susan will advise you about the deadlines).  The Department strongly encourages course instructors to meet this deadline because of the savings to the department in printing costs.
*    Please note final exam printing does not apply to summer sessions.

The course instructor and proctor(s) should be at the exam room a half hour before the exam starts to receive and sign for the examinations.

Make-Up Exams and Assignments

If students must miss a midterm test or any other course assignment worth 10% or more of the final grade (other than the final exam), they must go to the Academic Counselling Office of their home Faculty with documentation; the counselor will contact the instructor to confirm that the documentation is valid.  Instructors may then make the appropriate accommodation.
 
If students miss a final exam, they must go to the Academic Counselling Office of their home Faculty with documentation to obtain a "Recommendation for a Special Exam" or "Recommendation of Incomplete" form.  Students cannot write a make-up exam without this form.   This form must be signed by the instructor and the student and include the date, time and location of the make-up exam. Instructor and student will mutually arrange a convenient time for the student to write the exam.  The SPC or INC form is then given to Susan Smith-Goddard (Room 7400).

To book a Psychology-controlled room for a Make-Up  exam  contact Beata Jaroslawki beata@uwo.ca. Rooms for up to 8 students can be booked using the Department of Psychology on-line room reservation system http://psyclone2.ssc.uwo.ca/roombooking/login.asp

If you need a larger room, contact Sue Williams at ext. 84861 or swilliam@uwo.ca and she can book a room elsewhere on campus.

Retaining Student Papers and Exams

Departments/instructors are REQUIRED to retain all papers (final exams or otherwise) which have not been returned to the student and for which a mark has been assigned, for a period of 12 months.  The 12-month period begins at the last regularly scheduled class of a course if there is no final exam, or the date marks were submitted after the final exam, or if an appeal has been made, the date the student is informed of the decision, whichever is later.

Instructors are also REQUIRED to maintain complete records of all marks and grades (and their relative weights) for individual assignments, tests, etc., which are used in calculating the final overall grade in a course for a period of 12 months from the date of the last regularly scheduled class of a course.

In the event that a student requests it, an instructor shall produce and review with the student all papers (final examination or other) not returned to the student and for which a mark has been assigned.  A student who has appealed in writing to a Department Chair (or designate) shall be granted access, upon his or her request, to such papers under supervisory arrangements established by the appropriate Dean.  

For more on the University’s policy on student access to examination papers and other work, click here: http://www.uwo.ca/univsec/pdf/academic_policies/exam/retention.pdf


GRADE APPEALS

If a student is unhappy with his/her grade, he or she must first appeal to the instructor. As the instructor, you must decide whether or not the claim is reasonable.  If you decide to change the grade, you can submit a grade revision form (See Grade Revision section above).  Susan (sgoddard@uwo.ca) can help you with this.  If the student is still unhappy with the outcome, he or she must appeal to Erin Heerey eheerey@uwo.ca  in writing.  Prof. Heerey may solicit a secondary grader for the student’s work if warranted.  Please do not hesitate to consult Erin if you need advice.  If the student is not happy with the outcome after Prof Heerey has made a decision about an appeal on Academic grounds, he or she can appeal to the Dean.

You are entitled to make grade changes on academic but not on compassionate grounds.  Grade changes on compassionate grounds can only be made by the Dean.  Students who want to appeal their grades on compassionate grounds should be told to contact the Dean’s Office in their home faculty. Social Science students should contact Dr. Joan Finegan finegan@uwo,ca


GRADE SUBMISSIONS AND REVISIONS

Please request an up-to-date class list from the Registrar’s Extranet, accessible via this link:  https://www.extranet.uwo.ca/extranet/.
 
Grade Submissions

Grades are due one week after your final exam (or one week after classes end if there is no final exam).

Grades are to be submitted through your OWL course website

Detailed Instructions on setting up your OWL website and on submitting, revising and printing your grades via OWL are available under Teaching Related Resources on the Department’s Members only page. (Caveat:  These instructions were accurate as of Jan. 2013, and the OWL interface might have changed since then. If you encounter difficulty, refer to "OWL Documentation", available under "Project Site" once you log onto OWL, or call or Email the Instructional Technology Resource Centre (ITRC) at itrc@uwo.ca or ext. 85513.

Once you receive an email message that the grades have been approved (either by Erin Heerey, Scott MacDougall-Shackleton or Susan Smith-Goddard) and thus automatically transferred to the Regstrar’s Office, provide Susan with paper copies of the following:


1.     The Grade Submission Form, signed (Available by clicking the "View Report (PDF)" once your grades have been approved.

2.    Grade Distribution (Included with the "Report" noted in point 1 above)
3.    Grade Breakdown (alphabetical list of student name, number, grade on each assignment, weight of each assignment)


Grade Revisions

OWL revisions are perfectly fine for "batch" grade adjustments, that is, those automatically applied across a range of students because of calculation errors, answer key problems, etc.

However, the Dean's Office wants a record of grade changes in response to individual student circumstances (e.g., make-up exam, late paper submission, successfully arguing for higher grade, etc.) to be in a position to identify students for whom these 'special circumstances' are suspiciously frequent.

To revise an individual student’s grade, simply send Susan Smith-Goddard an email with the following information (in the body of the email, not the subject line):
•    The course #
•    Student name and number
•    Initial grade and revised grade
•    Reason for the grade change (e.g., late assignment received, make-up exam written, in response to student appeal)
(Susan will handle the paperwork from there)

Instructions for submitting grade revision via OWL (which, as noted above, is reserved automatic adjustments of several (or all) students' grades because of calculation errors, answer key problems.):
•    On the Course Grade page, enter the revised grades in the Grade Override column.
•    Be sure to click "save" at the bottom of each page after you do.
•    Once the revised grades have been entered and saved, make sure that the course section appears in the "View" window.
•    You should then see a "submit" button. Click on that. That sends the revisions for approval (by Susan Smith Goddard, Scott MacDougall-Shackleton and/or Erin Heerey.
•    Once approves the revisions are automatically transferred to the Registrar's Office.
•    Susan Smith-Goddard will print out a hard copy of the grade revisions to be signed by Erin Heerey or Scott MacDougall-Shackleton.
•    Accordingly, it is not necessary to submit a hard copy of the grade revisions to Susan Smith-Goddard.
•     If you do want a print-out of the grade revisions for your files, click on the  PDF button near the most recent Grade Submission notification on the OWL site.  The revisions will appear in bold on that document.


GRADING GUIDELINES

In an effort to combat grade inflation, effective July 2009, these guidelines are to be included in all course outlines.

The University Grading Guidelines will be included in all course outlines to give students a realistic set of expectations of performance standards associated with each grade http://www.uwo.ca/univsec/handbook/general/grades_undergrad.pdf 

Grade Percent Description
A+  90-100    One could scarcely expect better from a student at this level
A    80-89      Superior work that is clearly above average
B    70-79      Good work, meeting all requirements, and eminently satisfactory
C    60-69      Competent work, meeting requirements
D    50-59      Fair work, minimally acceptable
F     below 50  Fail

In addition, although the Psychology Department does not require instructors to adjust their course grades to conform to certain targets, the expectation is that course marks will be distributed around the following averages:

70%    1000-level and 2000-level courses
72%    2100-2990-level courses
75%    3000-level courses
80%    4000-level courses

GRANTING SPECIAL PERMISSION TO ENROLL IN COURSES

For instructions on granting students Special Permission to enroll in your courses and related information (e.g., about requesting students’ transcripts, priority enrolments, checking your course enrolments),  refer to the "Granting Students Special Permission" document, available in the "Teaching Related Resources" section of  the Department’s "Department Members Only" page

MEDICAL NOTES AND ILLNESS

If students require accommodation for work representing 10% or more of their overall grade, they are now subject to the university’s policy on accommodation for medical illness, which can be found at: http://www.westerncalendar.uwo.ca/2015/pg117.html

There is a new form called a 'Student Medical Certificate' that students must take to the Dean's office of their home Faculty, available at: http://counselling.ssc.uwo.ca/procedures/medical_accommodation.html

Once reviewed and assessed, the Dean's office will consult with the instructor if accommodation may be made. This is no longer up to the instructor. In light of Privacy Considerations, Instructors should NOT ask to see this documentation.

SERVICES FOR STUDENTS WITH DISABILITIES (SSD) – DATABASE AND EXTRANET

The Vice Provost (Academic Programs & Students) and Registrar’s Office announced the following two initiatives in the fall of 2008.

The first initiative is the launching of a new database and extranet functionality which will allow SSD to communicate its recommendations for academic accommodation to course instructors on a secure website.  Once SSD has prepared recommendations for a student, an email message will be sent to   the relevant instructors that will inform them that recommendations are ready for their consideration.  The instructors may view the recommendations by accessing the extranet using their UWO email user identification and password. The site will allow instructors who are prepared to agree with the recommendations to indicate their agreement on-line.  These instructors also will be able to indicate whether they will arrange accommodated exams themselves or will be requesting assistance with these arrangements. In the latter case, the site will allow instructors to enter information concerning exam dates, times, etc. into the database.  Any concerns, questions, or disagreements about the recommendations will need to be taken up through direct communication with SSD. Accordingly, the site will direct instructors to contact SSD if they have questions.

Examination Services

The second initiative is the centralization of exam functions in the newly formed Examination Services in Registrial Services. This service consists of: Central Examinations & Adjudication, Graduation & Programs, Distance Studies Examinations, and Accommodated Examinations (which refers to exams that are administered with disability-related accommodation only).  The accommodated exam functions were transferred from SSD to Examination Services.  SSD will continue to work with faculty to establish exam and other academic accommodations, however, the exams will be administered by Examination Services (unless instructors wish to administer the exams under the conditions of the accommodation themselves). The exception to this new arrangement applies to accommodated  exams for King’s University College courses. These exams will continue to be administered at King’s by /SSD: Kings (KUC)/ who are affiliated with SSD: Western (UCC).  So, for King’s courses, SSD: Kings (KUC) will contact instructors and administrative staff members in order to make arrangements for obtaining and
returning exams that they are to administer.  For all other courses, Examination Services will make arrangements with instructors and administrative staff when requested.


TEACHER EVALUATIONS

Course evaluations are administered during the last three weeks of courses in Nov-Dec and Mar-Apr and during the last week of class during the summer sessions. Susan Smith-Goddard will send out a memo asking for your preference of date and time for the evaluation and for the name of an individual who will administer the questionnaire. This person is typically your Teaching Assistant (TA).  You also have the option of having a supplementary department questionnaire administered to your class. If you wish to view the questions on this supplementary form, please ask Susan sgoddard@uwo.ca.


GRADUATE TEACHING ASSISTANTS (GTAs)    

Requests for graduate teaching assistants are solicited by the Graduate Chair (Marc Joanisse) mid-Summer and the assignments typically are communicated by mid-August. By two weeks into the semester in which the TAship is being held, the Instructor and TA must together complete and  co-sign the Graduate Teaching Assistant’s Duties Specification Agreement submit it to Colleen Keech either by email crosskee@uwo.ca or place it in Colleen’s mailbox in SSC7420.


Graduate Teaching Assistant duties and appropriate hours of work are regulated under the GTA collective agreement between UWO and The Public Service Alliance of Canada, Local 00610.

GTA duties may include:
•    Instruction, lecturing or supervision in classes, tutorials or laboratories
•    Preparation of materials or set-up of required displays or apparatus for classes, tutorials or laboratories; presence at designated lectures
•    Holding office hours and meeting with students; grading of essays, assignments; conducting of field trips
•    Employer required training
•    Employer required meetings
•    Reading and corresponding with students via e-mail relevant to the assigned course;
•    Administering teacher evaluations
•    Other teaching related duties: GTAs for Psychology are also required to proctor up to 4 other Psychology exams or tests throughout the academic year (usually 2 per term for a 10 hrs/wk TA and 1 per term for a 5 hrs/wk TA)

GTAs may not work more hours than they are assigned.  Although it is expected that workload will vary week to week, they may not work more than 70 hrs total per term for a 5 hrs/week TA or 140 hrs total for a 10 hrs/week TA. GTAs cannot be expected to work on a course prior to, or after the end of term.

If you have any questions or concerns regarding Teaching Assistantships, please contact Marc Joanisse,  Associate Chair - Graduate Affairs, ext.86582 marcj@uwo.ca

TEACHING SUPPORT

The Teaching Support Centre, located in Room 122 DB Weldon Library (ext. 80346) , is available to assist instructors in their teaching activities. Visit the Teaching Support Centre website at: http://www.uwo.ca/tsc  The Teaching Support Centre, in partnership with Western Libraries and Information Technology Services, delivers teaching support in three important areas:

1.    Instructional  development and the scholarship of teaching
2.    Learning technologies and online course development
3.    Information literacy and research skill development


UNDERGRADUATE PROGRAM ADVISING

The Department of Psychology provides program advising for undergraduate students.  Ramona Fudge provides information regarding eligibility, course selections, program planning, prerequisites, course substitutions, etc.  Students may book telephone or in-person appointments with Ramona by contacting Beata Jaroslawski at 519-661-2067. There are no walk-in times. Brief enquiries may also be sent by e-mail to psycouns@uwo.ca
 

LINKS TO RELEVANT PAGES IN THE ACADEMIC HANDBOOK/CALENDAR

Academic Appeals (Undergraduate):
http://www.uwo.ca/univsec/pdf/academic_policies/appeals/appealsundergrad.pdf

Academic Appeals (Graduate):
http://westerncalendar.uwo.ca/2015/pg1547.html

Accommodation for Medical Illness- Undergraduates
http://westerncalendar.uwo.ca/2015/pg117.html

Accommodation for Religious Holidays:
http://www.uwo.ca/univsec/pdf/academic_policies/appeals/accommodation_religious.pdf

Accommodation for Students with Disabilities
http://westerncalendar.uwo.ca/2015/pg118.html

Course Outlines:
http://www.uwo.ca/univsec/pdf/academic_policies/exam/courseoutlines.pdf

Exam Conflicts:
http://www.uwo.ca/univsec/pdf/academic_policies/exam/conflicts.pdf

Privacy Policy Governing Official Student Records
http://www.uwo.ca/univsec/pdf/academic_policies/general/privacy.pdf

Scheduling of Assignments, Tests and Final Exams
http://westerncalendar.uwo.ca/2015/pg97.html

Scholastic Discipline for Undergraduate Students
http://westerncalendar.uwo.ca/2015/pg113.html

Structure of the Academic Year:
http://www.uwo.ca/univsec/pdf/academic_policies/general/structure.pdf
Undergraduate Sessional Dates: http://westerncalendar.uwo.ca/2015/pg7.html
Multifaith Calendar:  http://westerncalendar.uwo.ca/2015/pg10.html

Student Access to Examination Papers and Other Work
http://www.uwo.ca/univsec/pdf/academic_policies/exam/retention.pdf

Timing of Submission of Final Grades and Informing Students of the Grades
http://www.uwo.ca/univsec/pdf/academic_policies/exam/finalgrades.pdf



ADMINISTRATIVE AND TECHNICAL SERVICES QUICK REFERENCE LISTING

Kim Baxter
Administrative Officer
ext. 82065
kbaxter7@uwo.ca

Daniella Chirila
Administrative Assistant
ext. 84690
dchirila@uwo.ca

Rick Cornwall
Media Technician/Orders/Receiving
ext. 82057
rmcornwa@uwo.ca

Anthony Dobravec
Computing Manager
ext. 84729
adobrave@uwo.ca

Ramona Fudge
Undergraduate Program Advisor
ext. 83678
rfudge@uwo.ca  

Beata Jaroslawski
Administrative Assistant to the Chair and Administrative Officer
ext. 82068
beata@uwo.ca
 
Scott MacDougall-Shackleton
Chair
ext. 82066
smacdou2@uwo.ca

Jacek Majewski
Animal Care Manager
ext.  84175
jmajewsk@uwo.ca

Nancy Nuzum
Finance, Payroll and Human Resources    
ext. 84645    
nlnuzum@uwo.ca 

Darren Pitre    
Animal Care Technician
ext. 84716
dptre@uwo.ca

Penni Pring
Administrative Assistant – Clinical Program
Westminster College
ext. 84068
ppring@uwo.ca 

Colleen Ross-Keech
Graduate Program Assistant
ext. 84504        
crosskee@uwo.ca

Susan Smith-Goddard
Undergraduate Program Coordinator    
ext. 82068        
sgoddard@uwo.ca

Lisa Drysdale   
Graduate Program Coordinator    
ext. 82064    
psych-grad@uwo.ca